Laptop Leasing Program

Provided by Information Technology Acquisitions (ITA).

Laptops Available:

• Dell Latitudes (C610, D600, D800, and D810) with Intel Pentium Processors and Internal Wireless Networking Cards. Software installed on these laptops includes Microsoft Windows XP, Microsoft Office, Adobe Acrobat, Norton Antivirus and Integrity Desktop.
• Fujitsu Lifebook T4215 Tablet PCs with Intel Core 2 Duo processor, 2G of RAM, and a 73G hard drive. These machines come with MS Office Enterprise 2007, antivirus & firewall software, and Adobe Acrobat 8.0.

Optional Software

• Other software titles are available to lease for $5/product/machine/week. Please contact Software Distribution for more information.

Terms of Lease

• User must agree to abide by all software license agreements and copyright laws that exist in regards to the software that is leased.
• User must agree to abide by Virginia Tech Acceptable Use Policies.
• Department must agree to assume responsibility for damages up to the $250 deductible. If Risk Management determines that damages were caused by gross negligence or malicious intent, the department must agree to assume responsibility for the complete cost of repairing the damage or replacing the laptop.
• Departmental Software Distribution reserves the right to apply additional charges to the ISR based upon the number of weeks the user keeps the laptop. Therefore, the ISR will not be closed until the laptop and software are returned to Departmental Software Distribution.
• The user must understand that all files on the laptop will be immediately deleted upon return to the Departmental Software Distribution Office. Recovery of any files will be impossible. Therefore, Departmental Software Distribution will not be responsible for any lost files should the user leave them on the laptop.

Weekly Leasing

The laptops are available for lease on a weekly basis. The $25 fee applied will be the same regardless of whether the laptop is leased for 3 days or 7 days. One full week is considered to be from the day the laptop is leased until the same day the following week. For example, if a laptop is leased out on Monday, it may be returned at any time on the following Monday and it will still be considered to be a one-week lease. If, however, the laptop is returned on Tuesday of the following week instead, the lease will be considered to be a two-week lease and an additional $25 will be added to the ISR. In the same token, if a laptop is leased out on Monday, and it is returned on Wednesday of the same week, it will be considered a one-week lease and a full $25 will be charged.

How to Lease

1. Contact the Software Distribution Office to ensure that there is a laptop available for you to lease. To do this, send an email to software@vt.edu or call (540) 231-3969.
2. Read and complete the Departmental Laptop & Software Leasing Agreement.
   • Please Note: The Departmental Laptop & Software Leasing Agreement requires the signature of a department head, dean, director or approved designee, and will NOT be processed without it.
3. Bring the completed Departmental Laptop & Software Leasing Agreement and completed ISR to Departmental Software Distribution, and the staff will set you up with a laptop.

Questions and Comments

Please direct and questions or comments to the Laptop Leasing Program through one of the following:

• Phone: (540) 231-3969
• Email Laptop Leasing Program

Additional Resources

Location The Laptop Leasing Program is located at the Departmental Software Distribution Office at 3220 Torgersen Hall. The staff request that you use the pick-up window at 3240 Torgersen Hall. To find our office and pick-up window, come to the third floor of Torgersen Hall; you will find us at the north end of Torgersen Bridge. Take a look at Torgersen Hall, find it on the map, or read directions to campus.

Hours of Operation The Laptop Leasing Program is open 8am to 5pm, Monday through Friday.

ITA Contact Information ITA Staff Directory and Address Information.